Criminal Justice Integration System (CJIS)

The Criminal Justice Integration System (CJIS) is an integrated criminal management system that has been in production since 1999. Over 379,000 cases, which include General Sessions, Criminal and State Traffic, have been processed through the system since that time.  CJIS has changed the way users’ access information.  Information concerning a defendant and the case is related logically and easily obtainable for the users.

Features:
• Data exchange with the Metropolitan Nashville Police Department
• Docket Management
• State Reporting
• Court Date Notification
• Accounting/General Ledger
• File Check-in/Check-out using barcodes
• Enhanced Defendant Records

Past Milestones

Requirements Finalized

March 1997

Software Delivered

September 1997

Acceptance Testing

July 1998

System Acceptance

March 1999

Production

March-October 1999

 

 

  

 

Juvenile Information Management System (JIMS)  

The Juvenile Information Management System (JIMS) provides the court and clerk with calendaring, docketing, and filing functionality.   All related cases – including additional charges or co-defendants – are linked logically together.  This greatly reduces the need for costly continuances by having all parties/cases together for a single court appearance. 

 

Features:

·    Data exchange with the Metropolitan Nashville Police Department

o   New Arrests

o   Arrest Orders Issued

o   Arrest Orders Served

o   Charge dispositions

o   Officer Schedules

·    Docket Management

·    State Reporting

·    Court Date Notification

·    Accounting/General Ledger

·    File Check-in/Check-out using barcodes

·    Petition Administration

·    Document Imaging

·    Management of diverted cases

·    Conflict Checking for court date scheduling

 

The Juvenile Court Clerks Office went live on April 3, 2006 with the Accounting portion of JIMS.  In addition, the Juvenile Court also went live with State Reporting on June 13, 2006.  JIS continues to deliver functionality in order to enhance and provide a user-friendly environment for the JIMS application.

 

Throughout the remainder of the year, JIS will continue working with Juvenile to ensure enhancements to existing functionality and growth within the application system.

Past Milestones

Requirements Finalized

June 1998

Software Delivered

November 2000

Acceptance Testing

May 2002

System Acceptance

July 2002

Production

February 2003

 

 

 

 

 

 

 

Adult Probation Case Management System (ADPB)

The Probation Case Management System has been operational since January of 2001.  Data from CJIS is used to initiate cases in the Probation systems, eliminating the need for duplicate data entry.  Referrals from the Probation cases create new cases for the DUI School automatically.  Court dates, dispositions, and other court events maintained in CJIS can be viewed from the Probation system.     

Features:
• Conditions Management
• Drug Test Results/Tracking
• Public Service Work Tracking
• Restitution Payment Tracking
• Electronic Monitoring
• Contact Log
• DUI School Registration
• Class Schedule Management
• Probation Violation Management
• Fee Payments

2005 Maintenance Schedule

March

September

 

 

Past Milestones

Requirements Finalized

June 1998

Software Delivered

March 2000

Acceptance Testing

September 2000

System Acceptance

November 2000

Production

January 2001

 

 

 

Public Defender Information System (PDIS)

The Public Defender Case Management System has been operational since March of 2001.  A client’s case is initiated by pulling the most current data over from CJIS, eliminating the need for duplicate data entry. 

 

Attorneys can enter their time on the system, as well as document case-related expenses and other contact regarding the case.   Court dates, dispositions, and other court events maintained in CJIS can be viewed from the Public Defender system.

 

Features:
• Time Tracking
• Expense Tracking
• General Sessions Card Management

• Criminal Case & Indictment Case Management

• Case Notes

2005 Maintenance Schedule

June

December

 

 

Past Milestones

Requirements Finalized

June 1998

Software Delivered

November 1999

Acceptance Testing

September 2000

System Acceptance

January 2001

Production

February 2001

 

Pretrial Case Management System (PTAL)

Pretrial Services is a program under the Davidson County Sheriff’s Office. Individuals who qualify for Pretrial Services are allowed to be released from custody until final disposition of their court case.  The Pretrial Case Management System has been operational since August of 2003. Data from CJIS is used to initiate cases in the Pretrial system, eliminating the need for duplicate data entry. Court dates, dispositions, and other court events maintained in CJIS can be viewed from the Pretrial system. 

The Pretrial Case Management System has eliminated some of the manual entry that was being performed by both the Criminal Court Clerk as well as the users of Pretrial.  Information flows from CJIS into the Pretrial System, allowing the case managers to know what is currently happening with the case.

Features:
• Conditions Management
• Drug Test Results/Tracking
• Public Service Work Tracking
• Contact Log
• Fee Payments
• Risk Assessments
• Working “queue” which displays defendants as they come into the system during booking
• Victim information